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Put a QR poster on the wall
Each site gets an A4 poster. Scanning it opens a short form on the phone they already have.
For people who run a workplace
Near misses in on Friday, a better toolbox talk on Monday.
Put a QR poster on the wall. Workers report a near miss, an unsafe condition, an unsafe act or an incident in about 30 seconds, with no app and no login. On Friday you get a plain-language draft talk for Monday, for a competent person to review.
Get my free QR poster
How it works14 days free. No card needed.
SafeMonday helps a workplace keep a record of near misses, unsafe conditions, unsafe acts and behaviours, incidents, toolbox talks and who attended. An incident can be logged so a competent person can decide whether a statutory report is needed. SafeMonday does not submit that report. The record can support evidence of instruction and consultation. It does not, by itself, make a workplace compliant with the health and safety law that applies where you operate.
How it works
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Workers report what they saw
Near miss, unsafe condition, unsafe act or behaviour, or an incident. What, where, how serious, and up to three photos. They can leave their name off. Anonymous means no name is stored.
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Review Monday's draft and record who was there
Edit the draft, approve it, and let people sign in on another QR. Export the talk, the attendance and the reports as one PDF.
Friday in, Monday out
Each site has its own poster. Reports land on a dashboard with a status and a short action log. On Friday, in the organisation’s own time zone, a draft talk is ready and a note goes to the manager. On Monday, people scan a second QR to sign in. You can export the talk, the attendance and the reports as one PDF.
From £29 per site each month after a 14-day trial, in the currency for the organisation’s country. No card to start. Checkout asks for a card. See every currency.
The trial includes Pro
For 14 days the root-cause suggestion is included. After checkout, that suggestion stays on Pro. Standard keeps the weekly loop. Cancel any time in the billing portal. Access lasts until the period ends.
FAQ
- Do I need a card to start the 14-day trial?
- No. Creating an organisation starts 14 days with no card. The trial includes Pro features. Checkout asks for a card, and that is when a Stripe subscription starts.
- Do workers need an app or an account to report?
- No login. They scan the poster and open the form in a browser. The site can be added to a phone home screen. It is not an App Store or Play Store app. A report can be a near miss, an unsafe condition, an unsafe act or behaviour, or an incident.
- Is an anonymous report really anonymous?
- If the person ticks anonymous, the name is not stored, even if the form also sent one. We do not store an IP address with the report. A photo or a voice note can still identify someone, and the form says so before they attach one. A name is never written into the toolbox talk and is never sent to the model. When a name was given, organisation members can still see it on the report and in the evidence PDF.
- What does Pro add?
- Pro adds a root-cause suggestion on each report, for a competent person to check. It is included in the 14-day app trial. After checkout, it stays on the Pro plan. Standard covers the poster, the public form, the dashboard, the action log, the Friday draft, attendance and the evidence PDF.
- Can we cancel?
- Yes. Cancel any time in the billing portal, from the billing page. Cancelling at the end of the period keeps access until that date, and the billing page says when. Existing reports and talks stay readable after access ends.
- Does SafeMonday make a workplace compliant?
- No. It keeps a record of near misses, unsafe conditions, unsafe acts, incidents, a reviewed toolbox talk and who attended. An incident can be logged, including whether anyone was hurt and whether first aid was given, so a competent person can decide whether a statutory report is needed. In Great Britain that decision can include RIDDOR. SafeMonday does not submit RIDDOR reports and does not decide whether one is required. A competent person still has to review the draft and decide what to do.
- What if nobody reports anything?
- The Friday draft falls back to a seasonal topic from a small library: darker evenings, slips, fatigue, ice, vehicles, manual handling, heat, temporary staff, knives, electricity or fire exits. It is still labelled a draft.
- Which countries can use it?
- The United Kingdom is the launch market. Organisations can also be set up in Ireland, the United States, Canada, Australia and New Zealand. The country sets the currency, the spelling, the date format, the time zone for Friday notes, and the statute named beside a talk. The promise is the same everywhere: a record, not a compliance guarantee.
- How does billing work?
- Fourteen days free, with no card. Checkout then asks for a card and starts a monthly price per site. The United Kingdom is billed in pounds, Ireland in euros, the United States in dollars, and Canada, Australia and New Zealand in their dollars. The pricing page can show any of those currencies for comparison. Once a subscription starts, that currency stays put even if you later change the country on the organisation.
- What happens if we do not pay?
- New writes stop: new reports, new sites, talk edits, approvals and attendance sign-in. Existing reports, talks and PDF exports stay readable. Workers see a short message asking them to tell their manager.